How to Set Up Google Business Mail Account

Looking to set up an email account for your business? Example: hello@daveyandkrista.com

Google Workspace, formally known as G Suite, provides an easy way to do this,  regardless of whether you’re an e-commerce or service-based business. 

In this blog post, we’ll walk you through the step-by-step process to get your email account running smoothly. 

Let’s dive in! 

1. Purchase Google Workspace

First step, go to the Google Workspace website and click on “Get Started” or “Start Free Trial. Then, choose the plan that best fits your business needs.  

Follow the instructions on the form to create your account, which includes providing your business name and the number of employees.

2. Set Up Your Google Workspace Account

During the setup, you’ll be asked to provide the domain name for your business.

Related: Where to Buy Your Domain Name in 2025

If you already own a domain, you can enter it here. If not, you can purchase one through Google’s partners during the setup process. 

We recommend purchasing your domain name through Namecheap, and share why here. 

3. Verify Your Domain

Before continuing, Google must verify that you own the domain you’re trying to use with Google Workspace. There are a few ways to complete this verification, including adding a DNS record to your domain’s configuration, uploading an HTML file to your website, or adding a meta tag to your site’s homepage.

If you have a Showit website, this will be extremely easy as their support team walks you through the process. Showit also put together this helpful article here. 

Related: 8 Reasons Why We Love Showit

4. Create Google Workspace User Accounts

Once your domain is verified, you can create user accounts such as krista@yourdomain.com. You can add as many users as your Google Workspace plan allows.

5. Configure MX Records

Before you can receive emails using your new Google Business Mail account, you will need to update the Mail Exchange records in your domain’s DNS settings to point to Google’s email servers. 

Thankfully, Google provides detailed instructions and specific values to add. Navigate to your domain registrar’s website in the DNS settings section, follow Google’s instructions, and you’ll be all set! 

6. Migrate Existing Email

Are you switching to Google Workspace from another email provider? 

You may want to consider keeping your old emails. Google makes this simple by providing tools to migrate your email, contacts, and calendar data.

7. Set Up Additional Services

The next step is to set up your Google Workspace extras, like Calendar, Drive, Docs, etc. Follow the prompts provided in your Google Workspace admin console. This shouldn’t take more than a few minutes. 

8. Access Your Google Business Mail

You’re almost to the finish line! Once your Mail Exchange records are set up, it may take up to 48 hours for the updates to publish. 

Once the updates are made, you can access your new Google Business Mail through Gmail. Go to mail.google.com and log into your Google Workspace using your user credentials. 

Remember to always check the latest instructions from Google Workspace, as the interface and steps may change over time. 

Google provides customer support for Google Workspace users, so don’t hesitate to contact them for assistance during your setup process. And we’re here to help you, too!

Wrap Up

That’s it! Your new Google Business Mail account is all set up and ready to enjoy. We hope this step-by-step process helped you set up your email account in an easy and efficient way. 

Do you have any questions or thoughts about the steps we listed above? Let us know in the comments below. We’d be happy to help you!